REQUEST FOR PROPOSALS

RFP – North 4th Street Lewisburg Borough

NORTH FOURTH STREET NEIGHBORHOOD REVITILIZATION PUBLIC PARTICIPATION AND CONCEPT PLANNING AND ENGINEERED DESIGNS

Borough of Lewisburg,
Union County

ISSUED: July 3rd, 2025

WRITTEN QUESTIONS DUE: July 17th, 2025

PROPOSALS DUE: July 31st, 2025

PROJECT STARTS: August 25th, 2025

PROJECT COMPLETION:  June 30th, 2026

CONTACT PERSON: Shannon Berkey, Lewisburg Borough Community Development Grant Manager

 

TABLE OF CONTENTS

RFP FOR NORTH FOURTH STREET NEIGHBORHOOD REVITILIZATION PUBLIC PARTICIPATION AND CONCEPT PLANNING AND ENGINEERED DESIGNS

BOROUGH OF LEWISBURG, UNION COUNTY

Section 1.        BACKGROUND

Section 2.        GENERAL TERMS

Section 3.        PROJECT ASSUMPTIONS

Section 4.        SCOPE OF WORK

Section 5.        CONSULTANT QUALIFICATIONS

Section 6.        REQUIRED SUBMITTALS

Appendices to Contract:

• Appendix A: Reference Grant/Program application narrative
• Appendix B: MBE/WBE Procurement Form

SECTION 1. BACKGROUND

PROPOSAL OVERVIEW:
This proposal to the Borough of Lewisburg for North Fourth Street Improvements in Lewisburg, PA will include concept design with extensive public participation, field investigation, design development, permitting, and construction document preparation.  Services will likely include civil, structural, and electrical engineering services in alignment with all governing codes, laws, and regulations.

GENERAL PROJECT DESCRIPTION:
The project consists of improvements within the right-of-way along North Fourth Street between 5-points intersection (at Buffalo Road/Saint Anthony Street/North Fourth Street) and Cherry Alley intersection in Lewisburg. The intent is to design and implement green infrastructure, such as rain gardens, bioretention swales, and other infiltration and water quality green infrastructure, and stormwater features into a traditional gray infrastructure project. The goals of the project are to reduce stormwater runoff and increase green space. This project will also require public coordination to formulate the concept design plans for the purpose of gathering information from the key stakeholders to evaluate and incorporate into the project concept and ultimate construction design plan.  (See Appendix A to reference the narrative for the request for Program funding.)

GRANT FUNDING INVOLVEMENT
Green Streets, Green Jobs, Green Towns Grant Program (G3) – Chesapeake Bay Trust/United States Environmental Protection Agency/Chesapeake Bay Program Funding
The Borough has been awarded Grant funding in addition to Borough funding to be used to complete the general project description with the intent to then apply for additional funding in a future application round for construction and implementation of the developed construction plans.

SECTION 2.  GENERAL TERMS

• The Lewisburg Borough reserves the right to reject any or all proposals and to select the proposal that it determines to be in the best interest of the Lewisburg Borough.
• The contract is subject to the approval of Borough Council and is effective only upon their approval. Tentatively scheduled for Tuesday, August 19th, 2025.
• Proposers are bound by the deadline and location requirements for submittals in response to this RFP as stated.
• Proposals will remain effective for Lewisburg Borough review and approval for 60 days from the deadline for submitting proposals.
• If only one proposal is received by the Lewisburg Borough, it may negotiate with the proposer or seek additional proposals on an informal or formal basis during the 60-day period that proposals are effective.
• The proposer is encouraged to add to, modify, or clarify any scope of work items it deems appropriate to develop a high-quality plan at the lowest possible cost in response to complete the project description and goals of the funding source. All changes should be identified with explanation.  However, the scope of work proposed must accomplish the goals and work stated in the RFP.

SECTION 3.  PROJECT ASSUMPTIONS
Work elements to be included in the Proposal are as follows:

PROJECT STORMWATER
It is assumed that this project will disturb more than 1 acre and therefore will be required to meet all Union County Conservation District and DEP requirements to obtain an NPDES permit (based on 2025 requirements).

PROJECT UTILITY
New streetlights are included in the project and therefore electrical design and coordination to meet municipal requirements will be required. It is assumed that existing power and controls will remain in place.

PROJECT TRAFFIC/ACCESS
Existing traffic patterns will remain.

LANDSCAPING/SCREENING
Landscaping will be provided in accordance with the relevant ordinance and grant requirements with emphasis on green infrastructure and native plantings.

EXCLUSIONS
The following Scope of Work includes those items necessary to complete the project description and goals of the funding program.  Additional services seen necessary can be included and may or may not come with additional costs at the discretion of the consultant.

SECTION 4.  SCOPE OF WORK
The following professional services will be necessary to complete the project as outlined in the project description.

Concept Design

• Concept Plans: Draft a concept site plan based on the existing conditions gathered and additional input from the Borough and the information obtained at the Public Outreach Meetings.

In order to develop concept plans and ultimate construction plan documents the consultant will

1. Council involvement: Attend two (2) Borough Planning Committee meetings and two (2) Borough Council / Work Session meetings to review and present the plan
2. Public Outreach Meetings: Attend and lead three (3) public outreach meetings to obtain information and discuss the (1) project overview, (2) presentation of ideas, and (3) final presentation.

Field Investigation

• • Topographic and Boundary Survey: A topography and boundary survey will be conducted as needed to develop the concept design.
  • Environmental Site Assessment: A general ESA will be conducted to document the
    conditions of the project area to satisfy current NPDES permit requirements. This ESA will
    consist of background research and site reconnaissance along with conclusions and
    summary as necessary. A report will be generated and provided to the Client providing a
    summary of the study methodology, findings of background research, site reconnaissance
    activities, and final conclusions. It is assumed that an official Phase 1 ESA is not required for
    this project.
  • Infiltration Testing: A local subcontractor shall be secured to excavate test pits and Consultant will perform infiltration testing at proposed stormwater management facility locations. It is assumed that 1 day of infiltration testing will be adequate for this project.

Design Development
Preparation of design plans/construction plans including the below design development elements including construction document preparation.

• • • Civil Engineering:

Site Plan: Consultant will finalize the horizontal layout of the project site.

Grading: Consultant will grade the project site in accordance with municipal ordinance
regulations. will provide spot elevations and slope labels at all ADA crossings to
verify compliance with applicable regulations.

Utilities: Consultant will finalize the design of the project utilities as follows:
Storm sewer upgrades: Consultant will design proposed storm sewer to convey the required design storm event as determined by the local regulations.
Electric Power upgrades: Consultant will design underground electrical utility lines to service proposed streetlight improvements.

Erosion and Sediment Control (E&S): Consultant will generate E&S plans, details, and notes detailing E&S measure installation and maintenance for use during construction.

Stormwater Management Plan (SWM): Consultant will generate SWM plans, details, and notes illustrating stormwater management facility installation and maintenance for use during construction and long-term operation of the stormwater facilities.

Landscaping: Consultant will prepare landscaping plan with native plants per the local ordinances and G3 grant requirements.

Details: Consultant will provide all details required to install bituminous pavement, concrete curbs, and sidewalk, storm sewers, signs, trees, green infrastructure, etc. All proposed storm sewers will be profiled to minimize the possibility of utility conflicts during construction.

• • • Structural Engineering:

Consultant will design a streetlight footing detail to be repeated at each new light pole.

• • • Electrical Engineering:

Electrical, Lighting, & Photometrics: Consultant will provide site lighting and photometric plans.  It is assumed that all existing power and controls for lighting are to remain. No new electric service entrances, electrical distribution, circuiting or controls are included. No receptacles in pole bases or tree planters are included.

Permitting
Typical components of the permitting phase are as follows. Note that these tasks represent the
minimum typical requirements.

• • • Civil Engineering:

Borough of Lewisburg Zoning/Planning Pre-Application Meeting: Consultant will schedule and attend a pre-application call regarding the project.
Borough of Lewisburg Site Plan Review: Consultant will submit site, landscaping, E&S, and SWM plans to the Borough for review and comment.
Union County Conservation District Pre-Application Meeting: Consultant will schedule and attend a pre-application call regarding the general NPDES permit package.
Union County Conservation District: Disturbance greater than one (1) acre of land
requires National Pollutant Discharge Elimination System (NPDES) permitting. Consultant will submit E&S and SWM plans and supporting documents and calculations
associated with the NPDES permit application.

SECTION 5.  CONSULTANT QUALIFICATIONS
General Qualifications

The lead consultant or consultant team must have documented experience in the following:

• • 1. Leadership and successful completion of planning studies of this project type.
    2. Development and implementation of public participation processes such as public outreach meetings with elected officials and stakeholders to formulate concept and design plans including the information gathered.
    3. Development of planning documents and design for public green infrastructure and street improvements projects.
    4. Previous experience with green infrastructure Best Management Practices is highly recommended.
    5. Consultants shall make every effort to involve MBE/WBE/DBE businesses in this project.

SECTION 6. REQUIRED SUBMITTALS

• • 1. Letter of Transmittal

This letter must include the following:

• • • A statement demonstrating your understanding of the work to be performed.
    • A statement confirming that the firm meets the Consultant Qualifications (see Section 5 above).
    • The firm’s contact person and telephone number.
    1. Profile of Firm

This consists of the following:

• • • A statement of the firm’s experience in conducting work of the nature sought by this RFP.
    • The location of the firm’s office that will perform the work.
    • Resumes of individuals (consultants, employees) proposed to conduct the work and the specific duties of each in relation to the work.
    • A reference list of other municipal clients of the firm with contact information.
    • Any other information relating to the capabilities and expertise of the firm in doing comparable work.
    1. Work Schedule

The schedule must include time frames for each major work element, target dates for public meetings, and dates for completion of draft and final documents.  The project must meet the timeline identified in the grant award agreement – Period of performance for this award is 5/21/2025 to 6/30/2026.

• • 1. Cost

The following is the fee itemization for the services described and requested:

• • 1. Conceptual Plans
    2. Field Investigation
    3. Design Development
    4. Permitting
    5. Total Proposal Cost
  • • The total proposal cost should include any reimbursable expenses to be claimed

The itemized costs must be totaled to produce a contract price.  If awarded a contract, a proposer is bound by this price in performing the work.  The contract price may not be exceeded unless the contract is amended to allow for additional costs.

If awarded a contract, the firm may not change the staffing assigned to the project without approval by the Lewisburg Borough. However, approval will not be denied if the staff replacement is determined by the Lewisburg Borough to be of equal ability or experience to the predecessor.

The method of billing must be stated.  The preferred practice of the Lewisburg Borough is to pay monthly upon completion of the work and receipt of the required itemized report of the work completed. However, Lewisburg Borough will consider paying on other specified basis as substantial portions of the work are completed.

• • 1. Award Requirements

The selected firm must provide a certificate of endorsement naming the Borough as an additional insured.

The selected firm must complete Appendix B MBE/WBE Procurement Form as a requirement of the funding source.

• • 1. DELIVERY OF PROPOSALS

Two (2) hard copies of the proposal must be submitted in a sealed envelope plainly marked on its outside with “Lewisburg Borough North Fourth Street”. Proposals shall be received until 2:00 pm local time on 7/31/25 at Lewisburg Borough 55 South Fifth Street, Lewisburg PA 17837.

Sealed cost proposals shall be submitted as hard copies. Hard copies of the sealed cost proposals may either be hand delivered or shipped to ensure timely delivery to the project manager as defined below:

Shannon Berkey, Community Development Grant Manager
Lewisburg Borough
55 South Fifth Street
Lewisburg, PA  17837
sberkey@lewisburgborough.org
570-523-3614 x 314

All proposals received by 2:00 p.m. on Thursday 7/31/2025 will be given equal consideration. Minority, women-owned and disadvantaged business enterprises are encouraged to apply.

Facsimiles or e-mailed copies will not be accepted. Proposals received after the stated date and time, or at a different location, will not be accepted for consideration.  Lewisburg Borough reserves the right to waive irregularities in the proposal process.

• • 1. RFP CLARIFICATIONS AND QUESTIONS

Questions regarding this request for proposal shall be addressed to:

Shannon Berkey, Community Development Grant Manager
sberkey@lewisburgborough.org
570-523-3614 x 314

The consultant may ask for clarifications of the RFP by submitting written questions to the Borough contact identified above. Questions regarding this RFP must be submitted no later than July  17th, 2025 at 2:00 PM.